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Microsoft Teams Rooms | Your Integrated Meeting Solution - YouTube
Channel: Microsoft Mechanics
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(light music)
(dramatic whooshing)
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- Welcome to Microsoft
Teams for IT Essentials.
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In the next few minutes
I'll walk you through
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Microsoft Teams Rooms,
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a solution that combines
the digital workspace
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of Microsoft Teams with
dedicated Microsoft
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certified devices for rich audio and video
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to enable first class meeting experiences
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whether you're joining
remotely or from in the room.
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Now, I'll show you some
options based on how people
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collaborate in your meeting spaces
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and the size of your rooms
and also cover the key steps
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to set up a Teams Room
for your organization
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with the security and
enterprise management
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that you would expect from Microsoft.
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Now, so what makes Microsoft Teams Rooms
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a compelling solution for
today's work environment?
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A Teams Room is designed to
give all meeting participants
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an inclusive and reliable experience.
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Cameras can frame the room and
zoom into the active speaker.
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And audio devices are designed to ensure
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that people's voices are
clear and intelligible.
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Now wherever you're joining from,
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you can raise your hand to
indicate you'd like to speak
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or follow along with real
time AI enabled live captions.
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And with the trend for
remote work accelerating over
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the years, we've made video
core to the meeting experience.
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Which we've all recently
learned first hand
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is vital for human
connection and inclusivity.
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Now that said, ironically
only a small percentage
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of meeting rooms are equipped
with audio/visual capabilities
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and as flexible working
becomes the new normal,
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now more than ever it's
important to make sure that
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the meeting collaboration
experience doesn't suffer
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while some of us join from the
office and others remotely.
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Now, Microsoft Teams Rooms provide
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a rich immersive experience with powerful
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audio/visual capabilities
wherever you are.
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If you're in a Microsoft Teams Room,
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you can instantly start the
meeting with proximity join.
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Your PC or phone can automatically detect
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that you're in a Microsoft
Teams Room and defaults
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to room audio while disabling
your local device audio.
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All you have to do is tap
join now on your own device
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and alternatively you can join directly
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from the in-room console.
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Now as the meeting starts,
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video and audio are enabled automatically
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and meeting participants
can join from anywhere.
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If participants join from
the room they're placed
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in content-only mode with their speakers
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and microphones placed on mute,
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allowing the room to
provide audio and video
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without echo and feedback,
which is great for both those
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present in the room and
those joining online.
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As in-person presenter,
the central console gives
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you full control over the meeting.
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It's easy to add colleagues
joining remotely.
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And as a presenter you can
also mute attendee microphones.
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You can also place focus on a
specific person in the meeting
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by pinning their video
feed in full screen.
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If you're joining remotely,
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you have all the controls
available in Microsoft Teams
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with the ability to
add other participants,
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share content and more.
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Using their device as a companion,
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presenters can easily and
securely share content
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into the meeting via Microsoft Teams.
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Additionally, if you're white boarding
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on an analog white board in the room,
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a content camera can
intelligently find, crop,
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and zoom in on content,
allowing remote participants
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to feel immediately included.
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Even if someone walks in
front of the whiteboard,
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remote participants will continue
to see right through them.
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Now beyond transforming
physical analog whiteboards
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when the Microsoft Teams
Room is part of a meeting,
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it can also take advantage of
the Microsoft Whiteboard app.
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Now this transforms touch
and ink displays in the room
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into a virtual canvas allowing
people both in the room
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and attending remotely on their devices
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to whiteboard together.
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Now, if you have dual
displays in the room,
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you can share participant
video feeds on one screen
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and content on the next.
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To set up a Microsoft Teams Room meeting
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as a meeting organizer,
you just need to invite
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that specific room from your directory
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and more on that in a moment.
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Equally if you're in
a Microsoft Teams Room
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you can easily create a meeting on the fly
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and add participants
directly from the console.
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Now these are just a few
of the core experiences
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that Microsoft Teams Rooms provide.
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We have a rich set of device
choices to get the right
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experience for your space
and how you plan to use it.
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Microsoft works with
several hardware partners
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to provide audio/visual hardware.
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And these devices are
tested by independent
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third-party labs for the
highest quality and certified
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by Microsoft for the
Teams Room experience.
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You can find a configuration
from our certified hardware
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partners that meets your
space and budget needs
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at aka.ms/TeamsDevices.
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And once you have assessed
your employee and space needs
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and purchased your chosen hardware,
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it's time to install your equipment,
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including your speakers,
camera, console and microphones.
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You'll also need to set
up a resource account
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and this is easily done by adding the room
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to your Microsoft 365 environment
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and assigning it a license.
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Now this allows people
then to find the room
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in your company directory when
they're scheduling a meeting.
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Then once you install your hardware
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you'll go through a first run experience
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where you enter your resource credentials.
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And note for security reasons we lock down
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the device console to
prohibit users from installing
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or running software other than
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the Microsoft Teams experience.
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As a Windows 10 device, antivirus
is built in and by default
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the console receives automatic
updates in the background.
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Within the Teams Admin Center,
you can monitor the health
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of your Teams Rooms and
proactively manage your devices.
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Now, for example from this
unified experience you can apply
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specific Teams Room
settings like not displaying
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meeting titles on the
console for confidentiality.
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And you can also monitor performance
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through call quality diagnostics and more.
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Alternatively you can
leverage partner support
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to help manage your rooms by
delegated administrative access
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to your devices in the
Microsoft Teams Admin Center.
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And Microsoft offers a service
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called Microsoft Managed Rooms.
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Where Microsoft manages your meeting room
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infrastructure on your behalf.
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We'll go deeper on the configuration
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and management experience
from Microsoft Teams Rooms
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in the next episode of our series.
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So that was a quick introduction
to Microsoft Teams Rooms
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which not only simplifies
your meeting experience
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but provides an integrated
meeting solution
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to reshape your team
collaboration in your organization
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with a reliable experience for everyone.
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Of course you can continue
to use your existing displays
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when paired with compatible
video and audio devices.
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And if you have a Surface
Hub 2S you'll soon be able
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to pair it with Teams Rooms
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for a coordinated meeting experience.
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Also coming soon you'll be
able to join native Zoom
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and Cisco meetings with direct guest join.
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Now to learn more about Teams Rooms
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check out aka.ms/TeamsRooms.
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In fact, join us for
our technical deep dive
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on configuration and deployment up next.
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Thanks for watching and bye for now.
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(dramatic whooshing)
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