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How to add vendor in PFMS? | How to Map Vendors in PFMS? | IE Tinker Labs | Infinite Engineers - YouTube
Channel: AtalTinkeringLab Guide
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Vanakkam!!!! I am your Aravind... In this video we are going to see,
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In PFMS how a vendor should act??? and how to map the already present vendor in PFMS??
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Come let's see in this video!!!!
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First go to PFMS Website and login...
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This login is Data Operator's login...
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There will be 3 login and we have already published a video for that,
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On how to take maker, checker and admin login details...
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So check that video and come here...
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So here we have to add vendors in Data Operator login on working days
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from morning 10 am or before afternoon 1 pm....
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In some of the options, that is,
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not doing it in working days or doing it after working hours
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sometimes some options will not be shown in PFMS....
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So, because of that, adding the vendors and all that can be done
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from morning 10 am or before afternoon 1 pm for Data Operator Login...
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So now through Data Operator login I am entering into 2020 financial year
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We have logged in onto the site...After logging in,
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first you have enter into the masters and there will be an option called vendors...
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In that click Add New...
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If you click that you will get a page
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So in this page, first what you have to select is
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Type... So, go in that type and select commercials
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After selecting commercials, it will ask for GST Number...
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Enter the GST No.
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While entering the GST No. enter everything in capital letter..
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You should not enter it in small letter....
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And the company name, which is the company name of your vendor...
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Next is PAN no..,
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So if you see, expect the first 2 digits and the last 3 digits in the GST no.
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the others numbers are your PAN No..
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It is not necessary to enter the TIN No. as it the old format...
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And service Tax no. and TAN no. also not needed to be entered...
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Directly after PAN no. go to the address line... so, enter the address...
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Next enter the City...
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Next select the Country, State and District....
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Next enter the Pincode...
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Next is Mobile no., if you don't have mobile no. but your company have landline no.
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You can enter it with the extension code..
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So, if I am entering it for Chennai, I will enter it with 044...
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Next enter the E-mail ID...
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So we have completed entering the basic details... Next we need to enter the bank details
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So first search the name of the bank...
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I have selected HDFC Bank... Next you have to enter Account no. details...
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Next I have selected Add Bank Details, so bank details will be added...
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So now, you will give save...
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After giving save, what you have to do is
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again select masters and vendors and click Manage...
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If you click manage, there you will get the details that you have entered....
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So as I have already added it is showing as, success in bank and it is active...
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When you are entering it initially, if you see in the table it will show,
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Commercial, Company name, Address, Unique Code,
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Bank details and pending in bank will also be given...
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why because is, the details that we have given will be compared with the bank by the Govt.
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and then will check whether it is correct and only the Govt. will verify...
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So after that, we can add the vendors...
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Next, what we have to do is, that is, now we have seen how to add new vendors...
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We can see how to map the existing vendors....
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So for that in the same page there will be a option called search criteria, enter into that...
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There will be 6 options... In that,
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Vendor is not mapped with me or
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Vendors mapped but registered by others
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and Vendors registered by me will be mapped by default...
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so you select the third option which is, the vendor is not mapped with me....
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After selecting, enter the vendor name..
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For example, if it is Robotics Wizard
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enter robotic and give search...
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It will show all the company names like this...
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so, in that, which company you would like to map with,
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the name of that company and also cross check the bank account
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Why because, one company can have lot of bank accounts and
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also check which bank account details have been given to you
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and tick that....
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After ticking, if you click map vendors the vendors will be mapped.....
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So only if the vendors were mapped here, then only while entering the expenditures
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we can select the vendor....
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so now click the option, Vendors registered by me...
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Enter Search...
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So you can also edit the details of the vendors registered by you....
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So the further options will not be used by you soon... so that,
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It is enough if you use these 2 options majorly....
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Most of the ATAL Vendors will be there already in PFMS so it is enough if you map them....
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Other than that, the new vendors that you are adding will be mapped by default...
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If not, you can select the name and tick mark it and can map them....
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so now, if you see who are all the vendors will be is??
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the payment to whomsoever we have given from the grant received, expect the ATL Incharge,
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everyone are vendors....
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May be you have bought laptop, or Furnitures or have done electrical work
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or you have bought ATAL Packages from them.... So, all are Vendors....
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So, ask them if they are already in PFMS... If they are not in PFMS,
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you have to add them newly...so, how to add them is already explained in the video....
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So, like this, we are going to do lots of videos...
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Whatever questions and doubts you have don't hesitate to ask us...
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Contact us through our Whatsapp no. regularly...
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And don't forget to Subscribe and share the video to other schools also....
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Thank you !!!!
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