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What's The BEST Cloud Storage? Dropbox vs OneDrive vs Google Drive vs iCloud vs Amazon - YouTube
Channel: Pete Matheson
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so last week I made a video about how
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when moving files from onedrive to
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Google Drive calls me an issue because
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Google Drive doesn't do this nifty
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feature that the onedrive has called
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files on demand a couple of people
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commented that I was using the wrong
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Google Drive app and well who don't own
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it but they were right so I thought this
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week was pretty timely to do a video on
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a bit of a comparison between Google
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Microsoft Apple Dropbox since they're
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probably the most well known file
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syncing apps out there there are also
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others like Amazon and as your files but
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some as those typically get a lot more
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involved and I thought we stick to just
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those for today but I might touch on
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them very very briefly
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[Music]
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anyway so to keep this fair we're going
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to address each service purely based on
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the storage service offering we're not
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going to get into the intricacies of 365
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versus G Suites we'll also address a few
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key areas for each product pricing user
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experience sharing backup retention data
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sovereignty and reliability / uptime so
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firstly let's talk Microsoft on a
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personal level you can get 5 gig for
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free you can upgrade to a hundred gig
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for $1.99 or pay $59.99 per year for 1
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terabytes of space on the business side
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of things you get 1 terabyte onedrive
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with most of the paid for plans and
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since it already likely already
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subscribed to to office 365 then you
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already have this at no additional cost
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now in terms of accessing the onedrive
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the app runs pretty much on on anything
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Mac Windows Mobile even on platforms
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like Microsoft Xbox so a couple of
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things I like about this it's a single
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app for personal and business onedrive
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accounts and you can sign in to multiple
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accounts without any issues their files
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on demand feature which I mentioned last
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week which only downloads files that
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you've recently access to save your
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space on your machine multiple people
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can work on the on the same files at the
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same time and see edits live and and
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platforms like Microsoft Power automate
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can be used to
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- totally automate the creation and
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movement of your files a few things I
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don't like well with files on demand you
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can't choose how long to keep the files
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I'd love to be able to set say 7 days or
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30 days before the files are then
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removed from the cache locally to save
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you space but actually none of the apps
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have that feature so it's not really
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specific to onedrive now the biggest
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bugbear I have we onedrive is their
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maximum file size limit which is 15 gig
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because sometimes these video files I
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produce a 60 gig nice now when it comes
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to sharing as you'd expect of course you
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can share the files and folders with
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with anybody internal external and yes
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keynote here those without a Microsoft
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account can even edit the documents you
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can also set a date for when access
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expires and you can also set a password
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to access which is a pretty neat feature
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of the
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security now as far as backups go as
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I've mentioned in plenty of my other
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videos office 365 is not backed up now
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Microsoft even state this in their Terms
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& Conditions when you go and sign up
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that you need to find a third-party
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backup tool to backup your data so
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whilst yes you might have a copy of the
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data on your machine which is then also
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stored in the Microsoft cloud this
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doesn't protect you from deleting
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something accidentally and not realizing
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until six months later at which point
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it's too late the file has gone forever
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to the dusty graveyard of the discarded
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were the nextel files probably also
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where the Microsoft paperclip has gone
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to rest now for data sovereignty you can
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check where your data is stored by going
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to the office 365 admin Center you go to
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settings organization profile data
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location and by generally speaking if
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you signed up for office 365 in the UK
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then your data will be stored in the UK
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in other news only a few selected 365
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services are stored outside of the UK so
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follow the link in the comments below to
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see what those services might be oh also
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a point of note here Microsoft offered
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their multi geo service where your data
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can be localized where it needs to be or
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on an individual basis is only offered
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to companies with over 500 seats so if
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you truly are a global organization and
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you need your data sovereignty to be
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localized around the globe then that's a
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good feature for you and I actually
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applaud Microsoft for giving
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administrators the choice and visibility
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here whilst most online storage services
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will be the likes of gdpr PCI DSS and
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ISO compliance there is still a hurdle
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that some business owners struggle with
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when they know that their data is
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physically located in the u.s. raises
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questions over the US government having
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access to their data even behind all of
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the strict regulations and and all of
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their compliance on to the reliability
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and what I've done here is I've done a
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Google News search for outages for each
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of these products on the second of May
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2019 there was a three hour outage on
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the 30th of January 2019 there was a
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four hour outage there was another four
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hour outage on the 29th of November in
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2018 and then we're right back to March
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2017 on to Google this time
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this is what caught me out before say
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Google's products which is named Google
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Drive which you still access by browsing
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to drive.google.com used to use the
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application called Google Drive and in
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fact you can still download the Google
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Drive app on your mobile device on Mac
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and PC you don't download Google Drive
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anymore used to you now download either
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Google backup and sync or if you're a
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business user you can also download
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Google Drive file stream simples so
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therein lies my first issue akin to
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Microsoft's recent rebrand of their
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Microsoft Flo platform to Microsoft
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power automates yet lots of literature
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and URLs still talk about Microsoft Live
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except Google launched their Drive file
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stream in 2017 two and a half years ago
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yet they still don't seem to have their
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name standardized across the board
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thus the confusion in my previous video
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with that aside personally you get 15
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gig for free which is pretty cool 100
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gig for $15.99 a year so cheaper than
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Microsoft onedrive 200 gig 424 pounds a
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year 2 terabytes for $79.99 a year and
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that goes right up to 10 20 30 terabytes
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of storage now from a business
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perspective on G suite you can pay 4
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pounds 60 per user per month for 30 gig
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of cloud storage and then from 9 pounds
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20 upwards on their plans you get
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unlimited cloud storage providing you
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have more than five users which is a
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shame but I guess it stops people like
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me abusing the free storage again you
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may have already been subscribed to G
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suite 4 for your email and other
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features so this could be something that
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you already have at no additional costs
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once you've got your head around the
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different client applications is
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actually pretty good with Google backup
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and sync you can backup folders outside
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of your Google Drive folder so your
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desktops or your download folders but
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but this client stores everything on
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your machine unless you specifically
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don't sync certain folders meaning you
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either need to use the web client to get
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access or a massive
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drive to store everything locally over
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to Google file stream it works in a very
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similar way to to onedrive files stay in
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the cloud until you access them then
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they download and store them on your
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machine while you accessing them and
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then get cashed for it for a little
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while and then in terms of using
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multiple accounts again confusion
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strikes whilst are successful in adding
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to Google accounts into Google backup
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and sync which essentially runs two
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separate instances in the taskbar on my
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Mac I post on the Google forum states
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that you can sign in to up to three
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Google accounts at the same time yet
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literally the line below that it states
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that there isn't a built-in feature
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choose two accounts at the same time on
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the other hand with Google file stream
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you can't use multiple accounts you can
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only use just the one so from a cost
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perspective the fact you get unlimited
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storage for a relatively low monthly
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price means that as a pure file storage
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Google Drive so far wins the debate for
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me when it comes to sharing of course
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you can share internally and externally
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with the caveat if the person you're
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sending to doesn't have a Google account
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they can only view the files they can't
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edit them so Microsoft and onedrive has
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a bit of a one-up on Google here but a
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counter to that is likely who doesn't
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have a Google account of some form
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nowadays worth noting here you can also
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change permissions for sharing
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externally from from an administrators
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level to prevent people sharing outside
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of the company if you wish as you can
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with onedrive as far as backups come
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once again the same story Google Drive
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is not backed up outside of that they
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have a short window of 25 to 30 days for
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being able to actually recover any
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deleted files data sovereignty now
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Google doesn't provide any facility to
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to choose or determine where your actual
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data is located they state that their
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data is replicated throughout multiple
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occasions for resiliency so they're not
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as transparent says Microsoft but just
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reminder that both Microsoft and
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Google's offerings are fully compliant
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with the likes of gdpr and PCI DSS
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healthcare and and other regulations of
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course with that said you best
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double-check with any specifics if you
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need to be legally compliant one thing
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just to note here as well I noticed is
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that Google does
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provide their data processing amendment
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or the model contract clauses anyone not
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using the business G suite platform on
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to reliability so according to my
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research there was an outage on the 27th
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of January that lasted for around one
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hour on the 19th of August for around
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2019 for hours on the 17th of April 2019
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for around 2 hours on the 30th of March
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2019 for around 4 hours now over to
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Dropbox so Dropbox personal plans get
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you 2 terabytes of space for $7.99 a
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month or 3 terabytes for 1658 per month
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on the business side of things is 10
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pounds per month for a minimum of 3
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users and you get 5 terabytes of space
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and then it's 15 pounds per user per
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month for a minimum again of 3 users
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with unlimited space which is a shame
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again if you're a single user or only a
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couple of users wanting access to the
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business features because you're forced
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to pay for 3 users sharing wise you can
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share externally of course and similar
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to others a caveat that if you share a
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folder that's being accessed by multiple
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people then the other end will need to
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sign up for at least a free Dropbox
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account otherwise they'll only be able
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to to download and view the files now
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from a backup and recovery perspective
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the personal two terabyte plan gets you
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30 days actual backup and version
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history and the 3 terabyte plan has 180
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days but all of the business plans also
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have 180 days which is miles better than
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that Microsoft or Google anybody so far
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so thumbs up to dropbox dropbox it also
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has smart sync which is their version of
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only downloading the files that you need
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to store locally this is only available
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on their plus professional and business
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accounts so personal accounts you don't
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get this feature on to data sovereignty
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with Dropbox again it's the likes of
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ISRO and GDP our compliance but you
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don't get to choose where your data is
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located unless you have 15 users or more
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where you can specify their EU based
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data hosting service otherwise data is
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stored in primarily in the US but also
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in Germany Australia and Japan
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on two outages so on June the 6th 2019
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there was a two-hour outage and to be
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honest that's actually all of the ones
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that appeared in the Google newsfeed
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when I searched for the exact same
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search terms as all the others so make
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of that what you will I guess
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[Music]
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lastly we have Amazon AWS which I'll
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touch on it's worth a mention pricing
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wise it is far too difficult to go into
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here but depending on your use case I
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see AWS as probably being the most
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affordable storage of all really for
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example I use a Mac base security CCTV
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system called security spy and that has
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a feature that copies the CCTV footage
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into AWS I currently have half a
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terabyte in AWS and I'm paying less than
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$2 per month now the issue here is their
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pricing takes into account so many other
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factors though the storage space you
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need the number of transfers in number
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transfers out archive glassier storage
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so so many options but it's cheap very
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very cheap so it makes a great place to
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store backup files or files that you
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don't really need for access that often
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onto user experience and this is where
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Amazon falls down of course and and yes
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because this isn't this is really
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targeted at businesses and not consumers
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but you also have to do a bit digging to
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find clients that allow you either
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access to your data fire say or a Mac
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Drive or FTP server or so forth nothing
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quite like the experience of just
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signing in with your your username and
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password
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like everything else does backup or
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intention so using AWS you can also
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specify backups and configure them as
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often as you require but again this
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requires a fairly decent level of
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knowledge on on how to browse around the
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AWS console but it certainly gives you
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the best options compared to the other
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providers on today to sovereignty as
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with Microsoft when you create your
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storage pools you couldn't specify where
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you want them to be stored so they check
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the boxes here to no one to reliability
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22nd of October 2019 there was an
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eight-hour outage August 31st 2019 an
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outage in the US was another eight-hour
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outage February 2017 there was a circa 3
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hour outage in the US other than this
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there are generally multiple outages per
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year before this and they seem to be
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fairly dramatic that a their offer for
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hours rather than the one or two hours
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we see where lots of the other services
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but then it is very affordable and if
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you're just looking for for storing
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files that you don't often need access
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to like
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my CCTV or archived data then outages
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likely aren't really a big deal to us
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the last one to get an honourable
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mention would of course be Apple's own
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iCloud storage 200 gig for 249 a months
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2 terabytes for $6.99 a month's user
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experience is probably where Apple would
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win here but only of course if you're on
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an Apple device it seamlessly integrates
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with with all aspects of the Apple
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ecosystem from your photos videos music
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backing up your mobile devices it's just
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so easy to get to your data credit where
[906]
credit is due
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parcel of Apple's whole existence is
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around just making sure everything just
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works and they do succeed this in in
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many areas when it comes to backup this
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is where it gets tricky in a nutshell it
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is difficult to near impossible to
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reliably and automatically backup the
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contents of your iCloud storage there
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are also no clearly documented retention
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periods for for how long Apple will
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store deleted files so in the event of
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accidentally deleting something and only
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realizing a few months later you'll have
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pretty much little to no options to
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recover with Apple you will never know
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precisely where your data actually is in
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2018 Apple disclosed that their their
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data is stored on both Amazon and
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Google's commercial cloud storage
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systems so that could cover anywhere
[953]
effectively now if we take a look at the
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reliability and uptime for iCloud well
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since iCloud sits on the back of other
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platforms it's a similar story to the
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above research shows multiple assets
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throughout 2019 in May June July October
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a four hour outage in March one in
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December and that's just on the first
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page of the Google search results so
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likely not the most reliable to use as
[978]
your primary means of storage as to
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which service is best of all of the
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above well it depends is the answer and
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if you're looking for cheap storage that
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you don't mind getting your hands on or
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rather fingers dirty in learning how to
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connects you to your data then AWS hands
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down I'd say if you're in the office 365
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ecosystem already
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one drive makes perfect sense as does
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the Google Drive or file sync and
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recover a stream thing if you're a G
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suite user Dropbox does seem the general
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go-to for many business users but that I
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think is mostly down to people not
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realizing you have storage at your
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fingertips in Google Drive or or office
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365 so you could actually look to save
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some money by moving your data from
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Dropbox over to one of those existing
[1025]
services with that Paul well personally
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I wouldn't store anything
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business-related on it unless of course
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your whole business operates from the
[1033]
Apple ecosystem your iPhone's Mac's the
[1034]
lot but but even then sharing becomes
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quite difficult so that is pretty much
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everything for this week a quick
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overview of all the platforms hope you
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have not done anyone a disservice by
[1043]
saying the wrong thing about the wrong
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products most of this is based on my
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experience of using each of the
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platforms and some quick researching
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online so those interested so we
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obviously use office 365 heavily within
[1053]
teca's we have a lot of our data store
[1055]
bidding office365 in SharePoint and
[1057]
onedrive personally I actually have my
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files in AG suite business account for
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my personal side of things so I'm moving
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as I said previously moving my data into
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there and and yeah I have positive
[1067]
things to say about both Google and 365
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so there is no office 365 versus G suite
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thing here they both up there in
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positives both got some drawbacks and
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yeah I'll leave it to you to make your
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own decisions thanks as always for
[1081]
watching of course like the video if you
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did subscribe if you're not already hit
[1084]
the bell icon on YouTube to be notified
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of our future videos and I'll see you in
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the next one thank you bye bye
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[Music]
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you
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