Retail POS Software Demo - POS Nation - YouTube

Hey, my name is Spence Hoffman with POS Nation and I want to thank you for

taking the time to watch this retail POS system demo video. What I'm going to do

is just walk you through the basic functions of our system so you can see

what it looks like and kind of get an idea of what we have to offer for your

business. What I'm going to show you today is our basic retail setup, which is

going to be what we have right behind me here. We have our all-in-one solid state

hard drive touch PC. This has no moving parts and it's going to be ruggedized to

meet any environment. You also have a thermal receipt printer, cash drawer, and

barcode scanner. And attached to the system we also have a credit card reader, which

can be used for credit cards and also employee cards, which we give out with

every system. We've got a lot of other hardware you can upgrade, such as

customer display screens, barcode label printers, and even tablet versions of the

point of sale system, which you can see here. We can put the same software on a

Windows 8 tablet and then you'll be able to have that as a mobile option or just

as a smaller profile version of the hardware. Okay, now we're going to

take a look at the retail POS software homepage. And from here, all of your

employees are able to clock in and out just by hitting the little clock in the

lower right hand corner. They can swipe their employee ID cards and hit the

clock in or clock out buttons or start a break. And cashiers can also log into the

system as well as managers with the same employee ID card. You just swipe it on

the front of the screen here, and now you're logged in to the system. So what

we'll do today is we'll follow the life cycle of this can of Coca-Cola. We'll

create this item in the system and then we will sell the item and reorder it and

run some reports. So we'll show you the basics of the inventory control system.

So first I'm going to go to the manager section of the software, which is

password-protected by the way, and we'll go to the inventory maintenance. I already

have queued up the Coca-Cola item here. Essentially, all you would do is scan the

barcode in as the SKU item number. Type in the description of the item. You can

track the cost of goods sold, or you can leave that blank, it's up to you, and

then the price you're selling it at. And if you want to go the whole nine yards,

you can also set up your ordering info so you can do reorder points, which

means that, say you have 35 items in stock but you always want to

have 40 in stock. So 40 is your reorder point. Once it gets below that number,

it's going to show up on a reorder report and on purchase orders. So that's

automatic so you don't have to look through an entire list of inventory to

see what's low in stock. So we also can put in the number and case so we can

order it in quantities other than singles. We can put a case cost and

vendor information in there. So once the item's in the system, it's ready to sell,

so I'm going to exit from this screen and we're back to the cashier screen

where I can take my can of cola, scan it with the barcode scanner, and you see it

comes up here on the screen. Now I'm able to edit this order, obviously add

additional items. I can also look up items to the touch screen and you see my

can of Coca-Cola is a button on the screen there where I can then add

another to it or I can change the quantity of that. So maybe I want to get

six of these and I could even do price changes, add discounts to certain line

items, add discounts the entire invoice, also, add a customer to the invoice if

you're tracking customer loyalty for bonus points or if you just want to

track your customers' information and zip codes and email addresses. So you can do

all that within the system here. So I just pulled up the customer display

screen, I hit add customer, and now I'm able to enter a phone number, first and

last name, email address, all additional contact info. I can set them up on a

loyalty plan, I can even set them up on layaway or accounts receivables to track

ongoing purchases and invoicing at a later date. So those options are

available within the system as well. Once my order is complete and I'm ready to

pay, then I'll just hit the pay button, and $8.75 is my total. I've got some quick

keys down at the bottom of the screen. So they hand me a ten, I can say $10, cash drawer

pops open, change is $1.25, and I can print a receipt — yes or no. Go ahead and print

that receipt. The receipt prints out, and I'm ready to move

on to the next sale. So that's completing the cashier process.

It's very easy to use — you can train a cashier in about 10 minutes on how to

use this system. They'll fly all day long without having to ask any questions. So

the next thing I want to do is quickly show you the purchase order screen, where

let's say, after you've already received your first shipment of Coca-Cola, you've

sold some, now it's time to reorder, but you don't know how many to reorder. Well,

you could look at an inventory report or you could use your reorder points that

you already set up for that vendor and then go straight to the purchase order

and hit reorder low stock items and it's going to go ahead and add to the PO. As

you can see here, it's added three cases to that order and I can adjust that just

by tapping and say, nah I just want to get one case. You save that PO, send it

out to your vendor, whenever those order comes in, you hit receive all and it

updates your inventory count. Now you've done the entire product lifecycle. And

the last thing I want to show you is reporting on that inventory. So if you

want to see what you've done throughout the day, maybe you want to see how many

items you sold and have that broken down by department, then what you'll do is run

one of these reports here called a detail department sales report, which is

going to break down your sales for whatever time period you choose. Whether

it's today, this week, last month, 10 years of time gone by... You can see all

of your sales for that time period, every single item listed, how many you sold, and

a grand total of your sales and broken down by department. Maybe if you want to

see an overview of sales for the day then you can run what's called a flash

report, which is just a real simple report, which you can get to just by

clicking through the list of reports here and once you find that report in

the list it's going to allow you to run that report for whatever time period you

choose. So if I wanted to back that up for another time period, then I could

select that, change the date. Otherwise, if I just want it to be for today, then I'll

just hit display. I could print this right out to my receipt printer as well,

or export it to Excel, and it's going to show your net sales, tax you took in,

gross sales, those payment type breakdowns, cash,

credit, gift cards, things like that — and even how many transactions you ran for

that time period. So there's many other reports such as inventory reports,

employee time clock reports, and many other things that you can do within the

system, which we don't have time to show you today, but we do want to give you

this basic overview just so you can see what the system has to offer. So if you

do have any specific needs, this is a very flexible point of sale, and we can

most likely meet those needs for any retail store. So please feel free to

contact me directly so we can set up a demonstration or ask any specific

questions that you have and we'll be glad to help you out. Again, my name is

Spence Hoffman with POS Nation, and thank you so much for watching this video.