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How to Hire a Virtual Assistant | Hiring a VA 101 - YouTube
Channel: Mark Savant Media
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What is up! Today, I'm talking about my
process
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for finding and hiring and training
virtual assistants.
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This is a must watch this is a must
listen, let's get into it!
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All right, so let's break down all the
steps of finding that
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key virtual assistant that's going to
just dramatically improve your quality
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of life and explode your business
firstly you want to find mundane
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repeatable tasks that you can offload
firstly you want to look to see if you
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can automate them
through programs like zapier or google
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docs
google forms first look to automate if
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you can't automate you need to figure
out how you can
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give this to someone else right now i
have an individual who's doing
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video editing and production for me and
i have an individual who is doing social
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media posting for me
and by off sourcing and out load
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offloading that
to these amazing amazing people it's
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freeing up
thousands of hours for me so it's it's
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really really important now you might
say mark how do i actually define the
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task that i want to offload
and quite simply you need to get serious
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about creating
a thorough list step by step
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start defining all of your processes and
then go through and find things that you
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actually maybe
don't enjoy doing or are very time
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consuming
or maybe you're not great at and you can
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find someone that
is better at that process so get serious
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about writing down a list from top to
bottom
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for example if you're running a video
podcast one of your first steps might be
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how you reach new guests to be on your
show how you
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book them how you circle back with them
how you prepare
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how you record how you do
post-production how you post to social
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media how you
reconnect with your guest and what again
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this could be a really really
comprehensive list of processes
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that you go through and find any places
where you can offsource that
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it's super important that you're as
clear as possible in your descriptions
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and your definitions
because that's one thing that i find
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that virtual assistants struggle with
you can't just say hey i want you to go
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ahead and do this you want to give them
clear direction the more clear your
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directions
the better they're going to execute for
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you okay so you found a few tasks that
you would like to offsource
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now you want to decide on a budget what
can you afford 200 a month
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500 a month 2 000 a month when you
decide on a budget
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that's going to give you an idea of how
many people you can hire what the
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quality
of their work is going to be and what
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they're actually going to be able to
execute on
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if you're looking for someone to just
engage with people on social media
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that's not going to be as expensive as
someone who does the
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search engine optimization and the
website design for
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your landing pages now that you've
defined your budget and you've defined
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what jobs you actually want done it's
time to go ahead and post your listing
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there's two sites that i typically
recommend one of which is fiverr
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and the other of which is onlinejobs.ph
and i'll have a couple links down below
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so that you can find
great leads there there's pros and cons
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to both of these fiber is free to get
signed up you can start posting
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leads for free immediately today but one
of the problems with that is you can get
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blown up
with applicants they're maybe not great
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or
maybe don't communicate as well but
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fiverr is a good place where you can
at least get your feet wet onlinejobs.ph
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is a place i've had a lot of success
and i've actually interviewed the ceo
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of the company but one of the things i
love about onlinejobs.ph is everyone
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you hire there is from the philippines
it's really clean
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there is a good strong community there
there's a good way of rating
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people and it's just a really solid
place to go
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when the downsides is you pay a monthly
subscription
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to hire people from onlinejobs.ph
however
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i found several great candidates from
that website
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so now that you've posted your job
listing you're probably getting a lot of
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messages
you're probably feeling a little bit
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overwhelmed that's okay
what i would recommend is you start
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going through and screening
some of the people that you really like
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when you find someone that you like and
let's say you've narrowed it down to 10
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people
i want you to send them a link to a
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google form that they can fill out
so this next step of the process is
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gonna allow you to screen out and weed
out the people that
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are really not that motivated maybe
they're just sending an
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automated response by having them fill
out a google form you can also
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ask specific questions i like to get a
good idea
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of how well they type and how well they
communicate and how
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well they follow directions answer
questions you're going to be looking for
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things like references
previous websites they've worked on you
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want to ask things like what are your
goals
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because if the person's goal in five
years is to open up their own digital
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marketing agency
they're probably not going to be with
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you for very long and they might not be
a great fit
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you really don't want someone that's
very entrepreneurial in nature
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to be your assistant i also like to ask
open-ended questions like why would you
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like to work with me and what value do
you think you can provide
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here's a link to my website or to my
instagram profile
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how do you think this can be improved
try to see if they can give you a little
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bit of value up front
and explain what they can add to your
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project or your business
the bonus of having people fill out this
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form is now you're creating a log you're
creating
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a list of people that you
like and could possibly work for you
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because i hate to break it to you
but the first person you hire probably
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not going to be the best i've gone
through about a dozen different virtual
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assistants to finally find two
that i really like and i can communicate
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with but
i've got a backlog i've got a list of
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people
that i can always go to to draw from the
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well
so go ahead and hire someone find
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someone that's meet your
expectations that fits within your
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budget spoiler alert
they will almost assuredly accept less
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than what they
ask for so if they're asking for 500 a
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month you can probably get them for 400
a month
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so just keep that in mind but go ahead
and hire someone so you can get this
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process started
and again you've got a list to go back
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to if this person doesn't work out
i think above all i put the majority of
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my emphasis
on communication how willing is this
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person
to communicate with me if i'm sending
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someone a message i'm getting a message
back two or three days later that's not
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going to work for me
i want someone that's quick they're on
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it and they're communicating
well efficiently and in a short period
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of time
a program that i would really recommend
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you looking into is a program called
lastpass and what this allows you to do
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is
give your virtual assistant access to
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your
digital profiles and your online
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profiles
without giving them your actual password
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you can actually share
a group of websites so for example my
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social media
expert has access to my linkedin page my
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twitter page my instagram page and i
don't
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have to give them my actual password and
login
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so while they can log into my lastpass
they
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don't have full access now that you've
hired someone you've got to be realistic
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with what they're going to be able to
execute
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and again this is why you wanted to have
a comprehensive list and a comprehensive
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definition very specific about what you
need
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done because that is going to give them
the framework and don't be afraid
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to adjust your rules and your ideas
you want to be flexible keep in mind
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when you hire someone new
they're new okay they're not gonna know
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as much as you they're not gonna be able
to execute
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as well as you it's your job as a leader
you are now a leader you're now a boss
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you're now a founder
you need to be patient and work with
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them
i like to review their work much more
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regularly when i first hire them
i also like to schedule regular calls
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maybe weekly
bi-weekly so that i can work with them
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say hey i love what you did here
this wasn't great how can we approve
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that what can i do to give you more
tools because
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really at the end of the day they don't
work for you you work for them
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your job is to give them the tools to be
successful and to execute
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if they're not executing it's probably
on you
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and if it is on them you got to cut them
loose quickly go back to the well
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and find someone else that can execute
so long story short
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make sure that you're dedicating a lot
of time up front because
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every minute that you spend up front
helping them will make them
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better it'll make them stronger and more
efficient and then over time
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you can continuously remove yourself
from the processes they get a better
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understanding
of what you want from a formatting
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standpoint my
video editor right now i give a little
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bit of direction to
but at first i was he was doing tons of
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revisions for me now
very limited revisions he just edited
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two video podcasts for me and i really
didn't have any changes to make
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so i just said those look good you're
all done where at first
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i was nitpicking everything so we could
find that right
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formatting the right sound the bottom
line is the more time you spend up front
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the less time you spend on the back and
and in the future so that's
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it be realistic with your new virtual
assistant if you can follow all these
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steps i am positive and i know that
you're going to find an
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amazing assistant who's going to help
you take control of your life
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and explode your business because that's
what we're doing that's what we're doing
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here do you have a question about your
virtual assistant or you're not sure
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how to find a great virtual assistant go
ahead and type in the comments below
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i'd love to engage with you and help you
find an amazing person
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or people that can help you explode your
business i will catch you next time here
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on markzware media peace
you
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