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How To Pay Bills In QuickBooks Online 2016 - YouTube
Channel: FitSmallBusiness
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welcome to the fit small business
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QuickBooks Online training course in
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this lesson we're going to cover how to
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pay bills and QuickBooks Online to
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follow along with me log into your
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QuickBooks Online account now or click
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the link below this video for a free
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30-day trial of QuickBooks Online you
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can also click this link to access our
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full QuickBooks Online course and other
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helpful resources let's get started if
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you previously entered bills into
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QuickBooks in the next step is to pay
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them before they become due paying bills
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in QuickBooks will automatically mark
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the bill as paid and it will no longer
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be outstanding this will also update the
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accounts payable balance to reflect the
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bill payment accounts payable is the
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amount that you owe to vendors for the
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purposes of this video we will use a
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fictitious company called Paul's
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plumbing as you view this video think
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about how the information might differ
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for your business to begin after you've
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logged into your QuickBooks Online
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account from the home page go ahead and
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click the plus sign and select pay bills
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right below the vendors column the pay
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bills window will display we will walk
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through each field as we pay a couple of
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bills for Paul's plumbing payment
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account select from the drop-down the
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bank account that you will make these
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payments from the payment date will
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typically be your check date the
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starting cheque number that you want to
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enter here if you are going to print the
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check immediately then go ahead and
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enter the starting cheque number that
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you will load into the printer if this
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is your first time printing checks click
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here for step-by-step instructions on
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where to buy and how to print checks and
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quickbooks online if you are going to
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print checks later go ahead and click
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the print later box also notice to the
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right that quickbooks will provide you
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with notifications of the number of
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outstanding bills that you have to pay
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so we've got to open bills here that
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happen to be for the same vendor bill
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selection this first column allows you
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to put a check mark next to the bills
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that you would like to pay this next
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column is payee this is a payee for the
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check
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typically this will be your vendors name
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but if for some reason the payee differs
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your vendors business name then you can
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update the vendor profile with this
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information and the setting up vendors
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lesson we walk through step by step how
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to set up your vendors and QuickBooks
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click here to watch this video tutorial
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the reference number is the vendors
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invoice number that you entered this is
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a due date of the bill in this next
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column notice that QuickBooks will also
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indicate with an exclamation point if
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the bill is passed due the next column
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is the open balance that is due and in
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the column after that credit applied if
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you have entered any credits that you
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receive from your supplier they will
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show up here to reduce the amount that
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you owe you've got a couple of ways to
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indicate how much you want to pay for
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each bill so the first way is you can
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actually put a checkmark in that first
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column and QuickBooks will automatically
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populate the payment field with the
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total amount due for that invoice the
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other way that you can do it is if you
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want to make a partial payment for an
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invoice and not pay it in its entirety
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you can simply type the amount that
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you'd like to pay in the payment field
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and once you do that and press the tab
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key QuickBooks will automatically put a
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checkmark next to that invoice as well
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so we're going to pay half of the open
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balance due for the second end voice
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here and now we've got our total amount
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that we're going to pay to faucets are
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us and we will pay both of these
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invoices using one check so once you
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have completed this field we can go
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ahead and save and close and we want to
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go to the check register to locate the
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payment that we just created so from the
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left-hand menu bar you want to click on
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transactions and then banking on the
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right you want to click the link that
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says go to check register to confirm
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that payment was correctly applied we
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want to go ahead and review the bills
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that we just paid so this first one
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we'll take a look at it this was a bill
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that had a total amount due of $500 we
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made a partial payment that's indicated
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here and so now we have a balance due
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250 dollars on this particular bill and
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then the second bill that we pay we paid
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in full bill number nine eight seven six
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five so we'll click on that and that one
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shows paid in full so we know our
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payments were applied correctly to gain
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a better understanding of how entering
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bills will impact your financial
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statements and what's happening behind
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the scenes in QuickBooks
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click this link to access the
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step-by-step instructions for this
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lesson that wraps up the lesson on how
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to pay bills and quickbooks online to
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access our full quickbooks online course
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or any of the other lessons in this
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series click this link you can also find
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a link below this video for a free
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30-day trial of quickbooks online if you
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have feedback about this course or if
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you have any questions please leave a
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comment below also don't forget to
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subscribe
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