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Completing the SAM.GOV Entity Registration Notarized Letter - YouTube
Channel: US Federal Contractor Registration
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Alright Ladies and Gentlemen, welcome to the
USFCR Government Contract Training and Premiere
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Coaching John Wayne Show.
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This segment covers the SAM Notarized Letter.
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What it is and what you need to do with it.
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We're going to get started immediately.
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SAM, the System for Award Management is the
government's payment system.
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Basically it's what you register in to get
your CAGE code, it's how you get paid.
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You have to have a checking or savings account
routing number and account number in SAM in
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order to be active and have a CAGE code and
in order, in some cases to be paid by the
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government.
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You'll notice right here on the SAM homepage
up top, it says, "You must submit a notarized
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letter appointing the authorized Entity Administrator
before your registration will be activated.
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This requirement now applied to both new and
existing entities.
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Read our FAQs to learn more about this process
change.
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I'm going to show you the letter first so
you see what it is.
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Then we're going to discuss what the letter
is and why the letter is and then we're going
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to discuss what needs to be done with the
letter.
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This is an actual copy of the letter that
we send out to the Federal Service Desk, to
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FSD, showing the notarized letter.
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So, this would be notarized by the vendor
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and this would state to the Federal Service
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Desk that we are a third-party registry registering
this for the vendor and that we are certifying
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that the account number that is being used
right here is officially the account number
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that is going to be on SAM.
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Now, I've gotten several different opinions
as far as why this is being required now.
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I can tell you from past experience, I've
had many people from time to time call up
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and say, "Hey, we have the wrong account number
in our SAM registration and someone else is
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collecting our funds."
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I had one woman-owned business, this is going
on like six years now, she'd called up one
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day and said that the government paid her
money to someone, a total stranger.
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She paid an attorney to register her in SAM
and the attorney accidentally typo'd the account
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number in SAM, therefore it was not her account
and when that money was funded, when that
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money was paid it went to the person who actually
owned the account where the typo was on.
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Now we were able to get that fixed.
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We were able to get it straightened out and
we were able to get her money back from that
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company so she was able to make payroll and
still stay in business.
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She said, "If I don't get this money back,
I can't make payroll.
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It's going to put me out of business."
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So, long story short we're able to fix that.
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Now, recently about two months ago, the government
started requiring that everyone get a notarized
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letter appointing the authorized entity administrator
before registration will be activated.
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That notarized letter states who the authorized
Entity Administrator, the person who administrates
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the registration, who that person will be.
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For companies that are already registered,
in order to renew, they have to submit the
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certified letter.
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For companies that are not registered, that
are new companies, they have to also submit
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the certified letter.
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The problem with this process is that the
government required everybody to do this at
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once.
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There's 1.2 million for profit vendors in
SAM currently.
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So, the government asked basically 1.2 million
people to do this at once and they're all
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trying to do it at once, or the people that
are renewing as they go through.
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And of course it's backed up the Federal Service
Desk.
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Out of those 1.2 million for profit vendors,
over 900 thousand of them are inactive.
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So, there's always vendors trying to renew
or update to become active.
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So, long story short,
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if you've had the letter
and you notarized and you've submitted it
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to the Federal Service Desk, it's simply a
matter of time.
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It's simply a matter of waiting for FSD to
get caught up with the amount of forms that
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they're receiving.
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Federal Service Desk (FSD.gov) is not run
by the government.
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It has been outsourced to a third-party and
if you call them and ask them, you might have
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to ask them several times.
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They don't want to admit it, but if you press
it, they will admit that they're not the government.
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A lot of people are confused on this.
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A lot of people assume that FSD is the government.
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They're not.
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It's been outsourced.
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Neither is GSA.
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GSA is not the government.
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It's a third-party.
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Neither is the Federal Reserves guys, is not
owned by the government.
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It's not a government entity.
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It's a private for-profit.
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Same thing with Dunn & Bradstreet, GSA, etc.
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So, just be patient.
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It's all you can do is hurry up and wait.
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As long as you've submitted the certified
letter to the Federal Service Desk, that's
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all you can do is wait.
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And I'll show you the letter one more time.
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Actually, let's go into the FAQs system in
SAM just so I can show you that as well.
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Now, I've heard several different stories
on this.
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Apparently, from what SAM is saying it was
alleged fraudulent activity.
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GSA's System for Award Management (SAM) is supporting an active
investigation by the GSA Office of Inspector
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General (OIG) into alleged, third-party fraudulent
activity in SAM.
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At this time, only a limited number of entities
registered in SAM are suspected of being impacted
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by this alleged fraudulent activity.
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GSA has already taken proactive steps to address
this issue and has notified affected entities.
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GSA will continue to work with the OIG and
law enforcement agencies to take additional
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action as appropriate.
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So, some people are telling me that the government
database was hacked and that some of the account
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numbers were changed.
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I'm being told by some people that it was
a single incident where an attorney again
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accidentally typo'd the account number in
SAM and then the money that was paid went
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to someone else.
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I've been told that there are, there was an
attorney that was putting SAM registrations
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in his clients' names, but using his account
number so the money was being paid to him
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directly.
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I don't know who to believe at this point
because, I haven't gotten anything in writing
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outside what the government's put up on the
GSA website.
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It says they're addressing the problem.
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It says that very few entities were impacted.
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It explains what an entity is.
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What should entities registered in SAM do
to protect themselves and confirm that their
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bank account information has not been changed?
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Who should entities contact if they find that
payments due them from Federal agencies have
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been paid to a bank account that other than
their own?
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What interim changes- Who should an international
entity contact if they are unable to complete
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the notarized letter process?
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Etc.
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For our clients, we did this for you.
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We took care of all this for you.
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All you had to do was notarize the letter
and send it to Federal Service Desk.
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We've taken care of the rest.
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So, our clients have nothing to worry about.
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If you're not a client and you have not signed
up, then this could be an issue to you becoming
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compliant and you getting an active CAGE code
which means you won't win any contracts and
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if you do, if they accidentally slip through
the cracks and you do win one, you won't be
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able to get paid.
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So, this is a mandatory process.
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Alright guys, I provide Live training, everyday
at 1 and 4PM Eastern Time.
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So, if anyone is not signed up for the Live
Training, let me know, we can get you signed
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up on that.
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The training is live through GoTo Meeting
so you can see my screen and you can hear
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me talk and ask me questions, just like we're
doing now.
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We also provide personal training, outside
of the group, the live group training everyday,
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so if you need personal training, one on one,
just let us know.
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Talk to you account rep.
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We can get you signed up and you'll have me
on your team.
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Any questions, comments, feel free to like
and subscribe.
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I'm John Wayne and thanks guys.
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I'll talk to you then.
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Bye.
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