🏫 Microsoft Teams Tutorial in 10 min - YouTube

Hi everyone, Kevin here.

Today I want to show you how you can  use Microsoft Teams in under 10 minutes.

What is Microsoft Teams?

Well, it has all of your chats,  meetings, files all in one place,  

and in a moment, I'll show you  exactly what all of that means.

If you want to jump around this video,  feel free to use the timestamps down below  

in the description. Now we only have 10 minutes,  so let's jump on the PC and let's get started.

To join this happy group of people  and start using Microsoft Teams.

Well, first off, your organization  needs Microsoft Teams.

If your school or workplace does not yet have  Microsoft Teams, you can sign up for free.

However, chances are you're just trying  to get access to Microsoft Teams,  

in which case you can simply click on sign  in. To make it even easier to sign in,  

you could simply head to the website  teams.microsoft.com and when you go there,  

that'll bring you to the sign in page where you  can sign in with your school or workplace account.  

Next, you'll likely see a screen that  prompts you to get the Teams desktop app.

The teams desktop app is more feature rich,  

and it also has all of the latest  and greatest functionality.

If you're going to be using teams  a lot, I recommend getting the app.

However, you can also use the Web app.

For the rest of this tutorial, I'm  going to be using the desktop app.  

If you decide to use the web app, you'll  have most of the core functionality.  

If you want to update to the  desktop experience at any time,  

over in the bottom left-hand corner,  there's a download desktop app icon.

You can simply click on that and then you can  download the desktop app. Now that we have  

Microsoft Teams, I want to take a moment to orient  you to the experience. Over on the left-hand side,  

this is called the navigation bar and in a moment  we're going to go through each one of these to see  

what they can do. Now this one here is called  Teams and the app itself is called Teams,  

so why don't we start with this one,  it's probably a pretty important one.

Now you might be wondering, what is a team?

Well, the simplest way to describe it is  a team is simply a collection of people,  

content, and also tools, and that'll be based  on a project or group, and in a moment, we'll go  

through an example and see what that is. But first  off, we need to add a new team. To add a new team,  

at the very bottom of this pane here, you'll  see an icon that says join or create a team.

Let's click on that. Within join or create a  team, I can create my very own team or I can  

join an existing team. In this example,  let's go ahead and create a new team.

Next week and create a new team  from scratch or from an existing  

team. Down below, you'll see a whole bunch of  templates that you can start a new team from  

and this will also help you  better understand what a team is.

You can have a team to manage a  project, or maybe you want another  

team to onboard new employees for your  organization, to manage an upcoming event.

For this example, we need to onboard some new  employees to the Kevin Cookie Company, so I'm  

going to use this template to set up my new team.  By using a template, it'll automatically create  

channels for you and in a moment we'll  see what these different channels are.

It also adds some apps to this team.

All of this looks good, so let's  click on start. On the next screen,  

you can define whether it's  a private or a public team.

As a private team, only those people who you  

invite can participate in your team.  If you set it to public, anyone in  

your organization is able to join. Now I'm all  about transparency, so let's go with public.

Next I need to type in some details  about my new team and a description.

All of that looks good, so I'll click on create.  

Now that I've finished adding my  team, over on the left-hand side,  

I see my new team in this list. If I click on  the ellipsis, I can add members to my team.

I can even get a link to the team  that I can then share with others.

Once the project's over and I no longer  need the team, I can even delete it.

Within my new team, I have a set  of four different channels and  

what are channels? Well it allows you to  organize by specific topics and projects.

So here with my new employee onboarding, we have  a channel where employees can come together and  

they can chat, and I can keep that separate from  my training channel, where I'm going to upload all  

of our training materials. So once again, simply  a way to organize content and conversations.

Now that we know the basics of teams and channels,  why don't we jump into the employee chat channel  

to see if there are any conversations. Within the  employee chat channel, here at the very bottom,  

I can kick off a new conversation, but here  I see that Nestor, one of our new employees,  

already posted something and I can click on reply  and this will create a threaded conversation.

Let me go ahead and type in a response to Nestor.

Now that I've typed in my response, if I  really want to get Nestor’s attention or  

anyone else’s attention, I can type in the  @ symbol and then I can select a person.

So here if I type in @ Nestor, he's going to  get a notification that there is a chat message  

waiting for him. Along with @ mentioning  an individual, I could also type in @ and  

I can @ mention the entire channel, so here I  could simply say employee chat and anyone who's  

part of this channel will get a notification.  Here on Nestor’s screen, we can see an icon  

indicating that there's a message for him and  here we see this red @ symbol indicating that  

he was @ mentioned in the conversation, so  it's an easy way to get someone's attention.

As I'm having a conversation with Nestor,  

I can also format my text to make  it stand out a little bit more.

Here again, I'll click on reply and  there's the format text icon down here,  

and you can use all of the  different standard formatting tools.

I've now formatted some text and I want to make  sure Nestor checks out our training document  

and I'm not just limited to typing in text. Here,  I can also drag and drop files over and then I  

can include a file as part of this conversation.  To access this file, Nestor can click on it here  

within the conversation and he could also go up  above and he could click on files where here too  

you can see all of the different files from  across all of the different conversations.

Within the files view you can also  create a new document directly from here,  

and you can also upload an existing document.

Every single channel has its own files tab, and it  also has its own posts tab. So once again, using  

channels is simply a way to organize different  conversations and files. To stay on top of the  

Teams and the channels that matter to you, you can  reorganize Teams by simply dragging and dropping.

Also, if there's a Team that  no longer matters to you, you  

can click on the ellipsis, and you could hide it.

Here I want to make sure I stay on top of the  employee chat. I can click on that Channel, click  

on the ellipsis and then I could pin it to the  top so I have easy access back to that Channel.

Back over on the navigation bar on the left-hand  side of the, the top icon is for activity.

This is where you get notifications  about any recent activity from Teams,  

meetings, files, or apps.

Here I see that Nestor @ mentioned  me twice and I can follow up on that.

Over here, I can also filter all of my activity  if I click on the ellipsis here I can filter  

down to specific types of activity. Over on  the left-hand side in the navigation bar,  

the next icon is for chat and a chat is ideal  for communicating and sharing in smaller groups.  

Up here on the top, I can kick off a new  conversation by clicking on this icon. Here,  

I'll type in Patty and then down  below I can type in my message.

Now that I’ve kicked off a chat with  Patty, I can turn this into a video call.

I can also simply set it into a voice  call and here I can share my screen.

I could add additional people to the conversation  and here I could even pop out the chat,  

so let's say I want to jump into a team and  continue chatting, I can do that here. On the  

navigation bar, the next icon is for calendar, and  here's where I can review my upcoming calendar.

All of this is synced with Outlook. If I  want to schedule a new meeting, up in the  

top right-hand corner, I can click on this icon  that says new meeting. Within meeting details,  

I can type in a subject for my meeting. I  could also include participants for my meeting,  

type in a description. It's pretty much  the same flow as within Microsoft Outlook.

Once I'm all done, I can click on the send button.

This will automatically include a join link for  Microsoft Teams so we can all meet virtually.  

Here now I see the new event on my calendar and  when I click on it, I can now join the meeting.  

Before joining the meeting, I can configure  my video and audio options. Here, for example,  

I'm going to turn on my webcam hello. I can  also turn on different background filters.

For example, I could blur my background  or I could throw in a locker room here.

Nothing like having a meeting from a locker room.

I could also go through and configure all of my  

audio settings and once I'm ready to  join, I can simply click on Join Now.

Now that I'm in the meeting, I have a few  different options here across the top bar.

Here I can see the participants to see  everyone else who's already in the session.

I can also have a chat with all  of the different participants.

I can raise my hand. Within the ellipsis,  

one of the more interesting ones is I  can kick off a recording of this meeting.

Also over on the right-hand  side, I can share content with  

all the participants. I could share  my whole desktop, a specific window,  

and I even get access to a whiteboard. Once  I'm all done with my meeting, I simply go to  

this red button right here and I can click  on leave. Back over on the left-hand side,  

back in the Navigation Pane there are two more  different icons that we're going to look at.

The first one is calls and this is where you  can call other people in your organization.

You'll see a history of all of  your calls. You can go through  

and look at your contacts and you could even  listen to voicemail. Down underneath that,  

there's also the files view. Here you can  see all of your files within OneDrive,  

and you can see all of the files that you  have access to within Microsoft Teams.

All right, well, if you learned  how to use Microsoft Teams,  

please give this video a thumbs up.

To see more videos like this in the  future, hit that subscribe button.

And also if you want to see me cover any other  topics in the future, leave a note down below.

All right, well that's all I had for you today.

I hope you enjoyed and as always,  I hope to see you next time, bye.