How to File a Government Entity Diesel Fuel Tax Return - YouTube

[Music]

In this video, we will show you how to file  a Government Entity Diesel Fuel Tax Return. 

We protect all the confidential  information you provide to us. 

First, go to the website, CDTFA.CA.GOV,  and at the top click on “Login.”  

That will take you to the  Online Services login page. 

You must login with a username and password.

For assistance with creating a username and password, 

please watch our tutorials online.

On the CDTFA Online Services login page,  

we will enter our username and  password, then click “Login.”

On the Online Services profile  page, under the Accounts tab,  

we will click on the “Diesel  Government Entity” hyperlink.

This will take us to the Diesel  Government Entity account page. 

Under the “Periods” tab, click on the return  period for which you would like to file. 

In our example, we will file  for the 3rd quarter 2019 period,  

which is displayed by its return  end date of September 30th, 2019. 

Click the “File Return” hyperlink next  to the period for which you are filing. 

This brings us to the Report of  Diesel Fuel Transactions page. 

Report all diesel fuel transactions that occurred  for the filing period to the nearest gallon. 

In this example, we have 536 gallons of  undyed diesel fuel in bulk storage at  

the start of the period and 29,063 total  gallons of undyed diesel fuel purchased. 

After entering our values click “Next.” 

This brings us to the Government Entity  Tax Return or Claim for Refund page. 

Report all gallons of dyed and undyed diesel fuel  used on and off-highway to the nearest gallon. 

In this example, we have 28,327 total gallons of  undyed diesel fuel used and of that, 5,242 gallons  

were used off-highway, resulting in 23,085  taxable diesel fuel gallons used on highway. 

After entering our values, click “Next.” 

This brings us to the Diesel Fuel  Tax Paid to Retail Vendors page. 

The total tax paid on undyed diesel fuel  gallons used will be automatically calculated  

based on previously entered figures. If you have paid California diesel fuel  

tax to retail vendors on diesel fuel, you  will enter the amount on the second row.

You can find the California  Undyed Diesel Fuel Worksheet  

on the second page of the PDF Form of the  Government Entity Diesel Fuel Tax Return.

Please note, this screen will not permit you to  

enter a higher tax amount paid than  what is calculated on the first line. 

For example, if we enter $11,000 under California  Diesel Fuel Tax Paid To Retail Vendor On Fuel,  

an error will appear preventing you from  proceeding as the credit is greater than the  

calculated credit $10,198.

In our example, we will enter $10,198 for the tax amount that we  paid to vendors, and then we will click “Next.” 

On the Summary page, the system will  display the total balance or credit due. 

Any rates reflected in this example  are for illustration purposes only.

Please visit our website for  current rates at CDTFA.CA.GOV. 

A balance will appear as a positive number  and a credit will appear as a negative number. 

Please review and make sure everything  is correct, then click “Next.” 

Enter your required  information and click “Submit.” 

A window will appear to confirm your  intent to file electronically and that  

your return is true, correct, and complete.

Please read the information carefully. 

Enter your password and click “OK” to submit.

This will serve as your authorization and confirmation.

You will not receive a confirmation email.

This Confirmation page  represents a return filing only. 

Please take note of your confirmation  number and the total amount due.

We recommend that you print  this page for future reference. 

To make an electronic payment,  click “Make a Payment.” 

To print your submitted  return, click “Print Return.”

If you still have questions, please call our  Customer Service Center at 1-800-400-7115,  

California Relay Service at 7-1-1.