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What Your Boss Can TRACK About YOU with Microsoft Teams - YouTube
Channel: Leila Gharani
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Many of us are working
remotely using Microsoft Teams.
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Did you ever wonder
what your boss can track
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about your working day?
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For example, how much time
you actually spent working.
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Let's find out.
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(upbeat music)
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Okay, so I've logged into the
Microsoft 365 admin center.
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Here I'm going to show you
the type of information
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your admin has access to,
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and what they can extract from the system.
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So Teams has its own
dedicated admin center.
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Let's get to it by going to show all,
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and going to the Teams admin center.
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Now let's take a look
at the different reports
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that are available to them.
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So under analytics and reports,
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we have different reports available here.
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So for example, apps usage.
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Let's go with the last 30
days, and run the report.
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So here we can see the
different types of apps
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that are used within Teams.
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In this case, there are
four Microsoft apps,
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and two third-party apps.
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Now, this information is not
by user, it's in general.
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So we can see they're two active users
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that use Trello, there four
active users that use Teams,
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and so on.
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But we can't see which user
used this application here.
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Let's go back to our reports.
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If your company has
calling plans in place,
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you can get information
about the number of minutes
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that users spent in calls
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and also the cost of the calls,
by running these reports.
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Under Teams device usage,
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you get to see what type
of device they're using
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to get to Teams.
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Whether it's Windows, Mac,
iOS, Android, and so on.
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What about Teams usage?
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Let's go and run this report
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and see what we get.
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So here we have the list
of the different Teams
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and we get to see how
many messages were posted
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within a Team, how many
replies there were,
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urgent messages, reactions, mentions
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and meetings that were
organized in the Team.
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Now if you click on a Team here,
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you get to see all the members of the Team
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and if you click on a specific member,
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you can find out a bit more
about their activity in Teams.
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For example, this person
was in two meetings
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and one call.
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Under call history, you
get to see all the calls
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that this person was in.
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You can also see the duration of the call
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and the participants.
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So for example, on this
one, if I just click on it,
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I get to see who this meeting was with,
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the duration of the call is here,
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and I have more technical information
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about the devices they used for connection
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and also the IP address and so on.
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Now let's go back to the usage reports
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and see what we have under
the Teams user activity.
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When I run the report here,
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I get an overview of the total
number of channel messages,
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reply messages and so on,
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but here I have the
display name of the people
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and their activity in Teams.
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So how many channel
messages each person sent.
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Reply messages, post
messages, chat messages,
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total meetings.
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So here it's by user
and not global anymore.
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So how many one-on-one calls there was,
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the total audio time, total video time,
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even screen sharing time,
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and their last activity.
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It doesn't have a time stamp,
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it just have the date
of their last activity.
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Okay, so this is the information
they can see by user.
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Now what we looked at
here is for Teams only.
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But what about the other apps?
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Do we get more information by person?
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Well, let's go back to the
Microsoft 365 admin center.
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Let's take a look at reports.
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Here we have the productivity score.
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Now, this is on organization level only.
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So here it says, scores are not provided
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at the individual user level.
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This way you get to
compare your organization
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to a peer benchmark.
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It breaks it down into
different categories as well,
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but all of this is on
organizational level.
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Now let's go to usage
and see what we get here.
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These reports show how
people in the business
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are using 365 services.
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If I scroll down I can
see how many active users
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are using Microsoft 365 services
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and I can see this by service.
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Then I get to see the Microsoft 365 apps,
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but again this is general.
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So this is on organization level,
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I can't exactly see here which active user
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is using this app.
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I can also see email activity
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and Microsoft Teams activity.
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But let's take a closer
look at this report here,
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so let's go to view more,
and let's scroll down.
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Here I get to see all the user names,
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and I can see their last
activities for certain services.
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So here when was the
last time the user read
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or sent an email?
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When was the last time they
did something in OneDrive,
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or they did something
in SharePoint, in Skype?
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Then we have Yammer here,
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and the last activity in Microsoft Teams.
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Okay, so this is the information
we get on user level.
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The other information is all available
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on organizational level.
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So this is what can be currently tracked
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with Microsoft Teams.
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In my experience, working
with a remote team,
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it's always better to
assign tasks and objectives.
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For example, using Planner,
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rather than micro-managing each person
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and tracking their working hours.
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If you want to find
out more about Planner,
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check out this video
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which is going to give you
a complete introduction.
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I hope you found this video useful,
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if you did, don't forget
to hit that thumbs up,
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and do subscribe to this channel,
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in case you aren't subscribed already.
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Thank you for watching
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and I'll see you in the next video.
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(upbeat music)
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