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Use this Example to Write a Project Brief - YouTube
Channel: teamgantt
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Hi.
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This is Jason with Team Gantt.
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A project plan is arguably the
most important document created
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on your project,
and any good plan
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starts with a project brief.
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Today I'm going to help you
create a project brief that
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will keep your project
from going off the rails.
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[MUSIC PLAYING]
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At its core, a brief should
communicate your project
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approach and the
process your team
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will use to manage the
project according to scope.
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If it's handled with care
and great consideration,
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a good brief should
act as an agreement
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on project objectives, scope,
major deliverables, milestones,
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timing, activities,
process, and even resources
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needed to deliver your product.
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If you take the time to create
a good process around how
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your plan is built, and you
consider all of those factors,
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you can create a great plan
that will work for everyone.
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Now you could
easily slap together
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a document that shows
dates and deliverables,
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but if you're managing
a project that
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has a hefty budget, lofty goals,
and a whole lot of decisions
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attached, you'll find that
it's important to take the time
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to get this document right.
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With the right amount of
background information
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on your project scope
and requirements,
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and with a good level of
input and collaboration
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with your team and
your clients, you
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can make a solid, workable
plan that will guide everyone
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through your project,
and it doesn't
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have to be difficult to create.
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To many people, a project
plan is a dry document
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that lists dates.
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To people who are
invested in your project,
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the plan is the
project guide that
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will dictate how you will get to
project milestones, decisions,
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and eventually
project completion.
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At a minimum, a project plan
answers some basic questions
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about the project like what
are the major deliverables?
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How will we get to those
deliverables and the deadline?
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Who is on the project team,
and what role will they
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play in those deliverables?
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When will the team
meet milestones,
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and when will other
members of the team
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play a role in contributing
to or providing feedback
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on those deliverables?
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Look at it this way, your plan
should educate any reviewer,
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coworkers and clients
included, on the logistics
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of the project.
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They trust that you've got this,
so when reviewing a document,
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they truly believe that you've
considered every possible risk,
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and if you have, it feels
good to know that you've done
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a good job, and you're trusted.
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The first step in
creating a good plan
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is drafting up a
good project brief
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to go over with the client.
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Picture it.
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You work for a
web design agency,
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and your team just
scored a big new project.
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Your new client is an
internationally recognized art
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museum, and their website
is woefully out of date.
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In fact, it hasn't been
redesigned since 2007.
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The site architecture, visual
design, content, and code
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are ripe for change.
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And it's up to you
to make it happen.
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Your clients aren't
very web savvy,
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so they're looking
to you as the expert
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to determine a process
that will work.
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They'll also lean
on you to let them
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know what you need in terms of
content like photos and text.
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That's right.
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It's all on you, and the
scope you have in place
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will support an
end to end project.
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We've put together an
example of a project
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brief in our free Guide to
Project Planning for you
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to download and use.
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And when you're ready to create
your Project Gantt chart,
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you want to use the best and
easiest web-based Gantt chart
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software out there.
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Team Gantt is used
and loved by thousands
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of teams in over 60 countries.
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We think you'll love it too.
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To sign up for a
free 30-day trial,
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go to teamgantt.com/signup.
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Quite often, you'll receive a
ton of project details, pages
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upon pages of requirements,
team biographies, invoicing
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instructions, contractual
clauses, and the like.
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It's very critical that
you read through all
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of that documentation, but when
it comes to creating a plan,
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this is what you need to know
no matter what type of project
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you're managing-- project goals,
the client or team's intended
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process or methodology, the
team and their expertise,
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expectations on deliverables,
expectation on iteration
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and collaboration when creating
and revising deliverables,
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who the client
stakeholder team is,
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and, specifically, who the
main decision makers are,
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the amount of time
the client will
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need to review work and
provide feedback, dependencies,
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and deadlines.
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Never leave any of
these items unanswered.
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If you're responsible for
creating the project plan,
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that means you must be
sure that all factors have
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been considered.
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If you don't, the
project will definitely
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hit a bump in the
road, and every finger
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will be pointed at you.
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For instance, if
you have not fully
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explored the decision
making process,
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there's a great chance you'll
encounter the good old swoop
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and poop during the process.
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If you don't know
what that is, it's
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when a stakeholder
you weren't aware of
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swoops into the project
at the 11th hour
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and poops on the work, and then
puts you back to square one.
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It's a budget and
timeline nightmare
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that will become a
reality if you don't
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practice your due diligence.
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Just remember, you can get as
much information as possible,
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and details can change.
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Do your best to document
the information you have,
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so you can account
for it in your plan.
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This was just a brief
excerpt from Team Gantt's
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Guide to Project Planning
written by project
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management consultant,
Brett Harnett.
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Brett focuses on
solving issues that
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are important to
organizations who
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want to produce quality
digital projects in harmony.
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Click the link in
the description
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to download the
full guide for free,
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so you can plan your projects
more efficiently than ever.
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And if you like this video
and want to see more,
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don't forget to
click the Like button
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and subscribe to our channel.
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Thanks.
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See you next time.
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