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How to fill in HM Land Registry's - Application to change the register form (AP1) - YouTube
Channel: HM Land Registry
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Hello. This video is to help you with filling
in our application form AP1,
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which is one of the most common form you need
to use when you're dealing with us.
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It's used for a lot of different types of
application to change the register.
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I'm not going to try and cover all of these,
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only how to complete the form generally.
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Depending on the type application that
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you're going to make,
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you might need to refer to some of the other
guidance that we have on our website.
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So this video is only going to help you with
filling in the routine parts of the form.
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If you need help on what information to put
in,
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you will need to seek legal advice.
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If you decide to employ a solicitor they may
be able to lodge your application electronically.
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This is quicker and more secure.
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You must use this form if you want to make
an application to change something on the
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register
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and here are some examples: the change of
ownership;
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you might want to add a partner's name
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or you might want to take someone's name off
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or you might just want to change the actual
names on the register,
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perhaps due to the fact that you've got married
and your name is changed
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or you've paid off your mortgage and you want
to remove it from the register
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or perhaps an owner has died and you want
to register the person who has inherited the
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property
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known as the beneficiary as the new owner.
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If you want us to make a note in your register
of the death of one of the joint owners
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you can fill in our form DJP.
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In all other cases you must fill in form AP1
and send it to us
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together with any documents supporting the
application.
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Sometimes though, particularly if there
is a mortgage involved,
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your lender may insist that you use a solicitor
to deal with your application
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you won't be able to lodge it yourself.
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You can download any of our forms from our
website.
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When you send us an AP1,
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there isn't usually a need to send a covering
letter as well,
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but if there's something you want to explain
or clarify
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that isn't covered in the form, you can do
so.
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I will now take you through how to fill out
the form AP1
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PANEL 1
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here you put down the local authority which
serves your property;
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so this will be the county borough, the unitary
authority, the district council,
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or the London Borough that you pay your council
tax to.
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PANEL 2:
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here you put in the title number of the property.
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When we register a property it's given a unique
Land Registry
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reference number
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which is a bit like a car registration number.
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We call it a title number
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and this ensures that it can't be confused
with other land and other properties.
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It’s shown at the top the first page of
the title register and
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it's also on the title plan.
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When you write to us it's important to give
us the title number.
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This will help us find the relevant file or
documents quickly
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and then we will know that we're dealing with
the right property.
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If you're the owner of the property
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you might have a note of the title number
in the papers
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that your solicitor sent you when you bought
it.
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If you're not to the owner or you don't know
the title number,
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have a look at our website for how you can
get this information from us.
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PANEl 3 – the application effects:
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most straightforward applications will affect
the whole of your property
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so just tick the first box.
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PANEL 4 – application priority and fees:
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here's where you list the applications that
you're making to us,
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so for example transfer; change of name.
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You have to list each application separately
using one line for each application.
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In the example that we’re going to use in
this video,
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we going to fill in the form for an application
where Mrs Smith
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is adding her husband's name to the ownership,
but he isn't paying her any money for it.
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She also doesn't have a mortgage.
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So we put in the panel 'transfer by way of
gift'.
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If, however, you're buying a property for
money
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and you're applying to register the transfer,
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you’ll need to put how much is being paid
for it
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in this panel. In our example, as the transfer
is not for money,
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we fill it in with how much the property is
worth based on today's current market value.
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for the purpose if this video we will say
the value is £450,000.
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If you are sending in an application where
the fee isn't based on any price paid or value,
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just leave that part blank.
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Information about the correct fee to pay for
the application can be found on our website.
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So to go back to our example of Mrs Smith,
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she's adding her husband's name to the ownership.
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They intend to hold the shares in the property
equally,
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ie. 50/50, because no money is changing hands
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the fee is payable under scale two of our
current fee order.
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The fees are calculated by taking the full
market value of the property
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and dividing it by the number of shares in
the property.
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So in our example, there are two shares:
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one each for Mr and Mrs Smith.
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As the property is worth £450,000,
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each share is worth £225,000,
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so this is what our fee should be based on.
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You could also fill in the price paid value
column
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with the value of the share – £225,000
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so long as you make it clear that it is a
share and not the full market value.
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This is so we can check that you have paid
the right fee.
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If there was a mortgage on the Property,
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Mrs Smith would need her lender’s consent
to transfer it
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and they would insist probably that she use
a solicitor.
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In this case the fees will be based on the
value of the land - £450,000
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less whatever money is still owing on the
mortgage –
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let's say £100,000, which equals £350,000,
divided by the two shares,
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that equals £175,000,
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so that is what the fee would be based on.
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When you've calculated what you need to base
the fee on,
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fill in the third column with the fee that
you're going to pay.
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If there's more than one person taking a share,
then to work out what to base the fee on:
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divide the value by however many shares there
are.
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You need to put an X in the box for payment
by cheque or
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postal order
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the other option on that form that you can
see is for those who have an account with
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us.
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You need to make your check payable to 'Land
Registry'
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PANEL 5 – documents lodged:
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Here is where you list the documents that
you're sending into us with your application.
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Filling in the AP1 by itself won't change
the register
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The legal documents you send in with it to
support your application, are what we use
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to change the register
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For e.g if you are going to transfer property,
you would need to fill in and execute a form
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TR1
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to actually transfer the property
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TR1
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to actually transfer the property
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If you're sending in original and official
certified copies, you must
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list them Separately.
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If you send in a certified copy of an original
document, we will return the original to you.
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If you don't supply a certified copy, we will
keep the original document
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and after that we will send all documents
for scanning and then they will be destroyed,
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so it's very very important if you want the
document returned to you that you provide
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a certified copy.
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PANEL 6 – applicant:
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here you write the name or names of the people
who are actually applying to change the register,
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so in our example of Mr and Mrs Smith,
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it's the owner and her husband.
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This is for companies who want to change something
in the
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register
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so for the purpose of this example you can
ignore those.
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PANEL 7 – application lodged by:
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Ignore the first part to the panel because
this is for our business customers who have
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accounts with us.
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In the rest of the panel, fill in the names
and the addresses of the people sending us
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the application.
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The address you give us is the one that we
will use if we need to contact you,
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and to which we will return any documents
that we need to send back
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to you.
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If you give us your email address, we will
use that if possible if we need to correspond
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with you.
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You can also give us your telephone number.
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PANEL 8 – third party notification:
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You only need to fill in this panel if you
want us to let someone else know that we've
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completed the application.
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PANEL 9 – address for service:
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Here you need to put an X in the appropriate
box.
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In this example, Mr and Mrs Smith live at
the property so they would put an X in the
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first box.
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Each owner of a registered property can give
up to three addresses,
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one of which must be a postal address but
not necessarily in the UK.
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The other addresses can be any combination
of postal addresses or email addresses.
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In this example the owners also want to put
their email addresses on the register.
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It's very important that your address in the
register is up-to-date.
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We may have to contact you and if we don't
have an up-to-date
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address you may not receive important letters
and notices from us.
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This is particularly important if you don't
live at the property that you own,
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so for example if you’re a landlord renting
out your property.
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PANEL 10 – new charges:
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you don't need to fill this panel in unless
you are registering a new mortgage
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and if you are,
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in most cases mortgage companies would insist
that you use a solicitor to do it.
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PANEL 11 – disclosing overriding interests:
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you only need to put an X in this box
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if there are any interests that affect the
property such as leases granted for one to
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seven years,
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manorial rights, chancel repairs.
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There are lots of other categories of overriding
interests.
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It's a very complex area of law which we can't
cover in this video,
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so if you are unsure whether you need to fill
this box in
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you can look at the information on our website
or take legal advice.
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In the majority of cases you won't have to
fill this panel in but
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if you do,
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you will also need to complete and send us
form DI.
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PANEL 12 – certificate of identity:
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when solicitors send in applications, we rely
on steps that they have taken to verify their
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client's identity.
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these checks help reduce the risk of property
fraud.
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As you are not a solicitor you would put an
X in the second box and then go straight to
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panel 14.
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PANEL 14 – where the application is sent
to Land Registry by someone who is not a solicitor:
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if you're sending in a transfer lease or mortgage,
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you have to write the full names of the people
involved in the transaction in that first
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column.
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so in our example Jane Emily Smith is transferring
the property, so she is the transferor.
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If a solicitor had acted for her, the solicitor’s
name, address and reference
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should go in the second column.
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As she didn't have a solicitor in our example
you would write none here.
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Jane Emily Smith and James Ian Smith are
going to be joint owners so they are the transferees.
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Again they didn't have a solicitor, so write
'none' in the second column.
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you only need to fill in this panel if you've
paid off your mortgage
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and you want to remove it from the register
and you're sending us form DS1 or DS3 with
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your application.
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Complete the panels as for the first panels
I mentioned
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earlier.
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When no solicitor is acting, we need to check
the identity of parties
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involved in some types of property transactions
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to make sure that the transaction is not fraudulent.
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You only put an X in the first box 'for each
applicant named in panel six is
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enclosed'
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if the people shown as applicants in panel
6 of your form
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are different to any of the
people named in panel 14.
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You put an X in the second box
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if you have written 'none' in the second
column in any if the panels.
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In our example, as the people in panel 6 and
panel 14 are the same people –
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Mr and Mrs Smith – they only need to put
an X in the second box.
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Everyone mentioned in this form who is not
represented by A solicitor
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must verify their identity by completing An
ID1 form.
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You can view our video on ID1 for details
of what documentation is needed
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and where you can go to get it all verified.
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We also require evidence about identity if
you've inherited land or property
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and are being registered as the new owner
or if you or anyone else who isn't a solicitor
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is lodging the application,
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unless you send us evidence that you are the
personal representative of the person who
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has died.
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We also need identity verification when you
change your name
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by deed poll, statement of truth or statutory
declaration,
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but not if you’ve changed your name by marriage
or civil partnership.
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PANEL 15:
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everyone mentioned in panel six should sign
and date the form as applicants.
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Send in your completed application
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along with any supporting documents and the
fee payment to the address shown.
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