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FREE Options to Sign PDF | Make an Electronic Signature - YouTube
Channel: Leila Gharani
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Here's a situation I'm pretty
sure you've come across.
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Someone sends you an electronic
document, like a contract
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or a lease to a sign and send back.
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Now, of course you can
print it, sign it, scan it
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and send it back
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but fortunately, there
are much easier ways
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to get this done.
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No printing or scanning is necessary.
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We're going to cover
how to quickly sign PDF
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and other digital documents
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and don't worry if you
don't have a digital image
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of your physical signature
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I'm going to show you how you
can create one really fast.
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(upbeat music)
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Let's clarify one thing right away though.
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Often the terms electronic
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and digital signature are mixed up
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but they're two very different things.
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A true digital signature is encrypted data
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to verify the signers identity
by using digital keys.
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It's the online version
of a notarized signature.
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The more common type of signature
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that you're going to come across
is an electronic signature.
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This is basically an
image of your signature,
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that's placed on a document
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and I'm going to cover different ways
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you can get this done.
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You pick the one that works best for you.
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First option Office App.
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An easy way to sign a PDF
is to use your smartphone.
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All you need on your smartphone
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is the free Microsoft Office app
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which is available for iOS and Android.
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You can download it super fast.
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After you installed it, open the app
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and you'll get to the home screen.
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Click on actions in the
bottom right corner here.
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There are plenty of
features built in here,
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but for now we're interested
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in this action called Sign a PDF.
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Now you have to locate
the PDF you want to sign.
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If it's not in your recently open files
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click on browse in the top right corner.
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Here you can look for your file
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on OneDrive, SharePoint
or on the phone itself.
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Once you've found the
document, open the PDF
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by clicking on it, then all you have to do
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is to tap where you want
to add your signature.
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Now, the first time you're using this
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you have to create a signature in the app.
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If you want, you can
also change the ink color
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to green or blue from the default black.
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When you're done tap Store
Signature, and then Done.
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This is going to save
it in the app for you.
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Then just click into document
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and it's going to insert your signature.
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You can also drag it to the correct place
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or resize it if you want.
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When you're done signing, confirm
by clicking the check mark
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in the top left hand corner.
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This is going to save the PDF
together with your signature.
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Once that's done, you can use
the share options down here,
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click on More Apps and you can send a copy
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of the document just select
any app from the share control,
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like for example message, mail or teams.
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That's how easy it is to sign a PDF.
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But that's just one of the many tricks
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and features that's
available in the Office App.
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Make sure you check out this video
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if you ever need to convert
scan tables or texts
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to Excel and Word.
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Second option, Adobe Acrobat Reader.
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Another simple and free alternative
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to add an electronic signature to a PDF is
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to use Adobe's Fill and Sign feature.
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You're going to have to
install the Acrobat reader
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from the Adobe website.
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It also comes in a Pro version,
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but for our purposes now we
just need the free version,
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so the free reader.
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Once you installed it just open the PDF
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you want to sign.
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Up here, you're going
to see this sign icon.
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When you use it for the first time
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you're going to need to
create your signature.
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To do that, click on Sign Document,
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and then on Add Signature.
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It's going to give you
three options to create it
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to type it, to draw your
signature in the field,
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or to upload an image of your signature.
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Now I'm just going to go with type
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and type in my name.
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With change style here,
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you can select a different
style of handwriting,
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so just go with the one you like.
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When you're done click Apply
and then click at the place
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in the PDF where you want
to place the signature.
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With the handle, you can
resize your signature.
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You can add initials to your document too.
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You just have to first add the initials
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the same way we created the signature.
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It's a really fast and
simple way to get this done.
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Third option, convert
your physical signature.
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Another option is to
create a digital image
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of your physical signature.
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This way you can insert it
into any document you want.
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We're going to use an app that comes
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for free with windows 10,
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Paint 3D.
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Now, this is not the classic paint
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that's been a part of windows forever.
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Paint 3D is available since 2018
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and it's merely for designing
3D shapes and models.
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But the advantage for our purpose is
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that we can create an electronic signature
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with a transparent background.
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This way we can use the
signature on any document
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even if it's not white.
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This is how to do it.
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To open it, click the Windows Start button
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and type in Paint 3D.
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Select New to create a new document,
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select a marker of your choice.
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It's going to automatically
adjust the thickness for you
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but you can change that if you want.
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Down here you can select a different color
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for your signature.
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Then just sign your name.
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You might need a few tries here
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but once you're done crop the image.
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You can use the handles on the sides here
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to get the right size for your image.
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That looks good, but the
background is still white,
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we want it to be transparent.
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To change that select
Canvas from the toolbar
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now just turn the transparent canvas on
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and the background is gone.
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Now you're ready to save it.
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Now, when you save your
signature as an image,
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just make sure that you save it as a PNG.
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This way it's saved with
the transparent background
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and that's it!
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Now you have a high quality
electronic signature
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that you can insert into any document.
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For example, let's say we
want it in this Word document
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go to Insert and insert the image.
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Just make sure you update the wrapping
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so that it fits well in your documents.
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So go to the options here
and select Behind Text.
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Now you can adjust the size
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and just drag it and
drop it where you want.
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I hope this video is going
to help you save time
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and paper when it comes
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to electronically signing a document.
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Now comment below
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and let me know which version you prefer.
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As always if you liked this video,
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don't forget to hit that thumbs up
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and before you go on
to watch the next video
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and you've realize you're not subscribed
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to this channel yet consider subscribing.
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Thank you for watching
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and I'll see you in the next video.
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(upbeat music)
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